Photo upload for 2026 Smrutis

Upload a few clear photos of yourself. Our facial recognition will search every photo and video from the visit and find the moments you’re in.

01 Your details
02 5 photos
03 Mask?
04 Consent

How it works

01You send your details and photos
Over a secure connection. Your phone shrinks each photo and removes its location data before it leaves.
02Held for minutes in London
In private cloud storage in the UK, until a BAPS computer collects it. Then the cloud copy is deleted.
03Matched on a BAPS computer
Face matching runs on BAPS premises, not in the cloud. Your photos are never sent to an AI service or used to train one.
04We check your SID
Against the BAPS member record, so results only ever go to the email we hold for you.
05A person checks every match
A member of the media team reviews your matches before anything is sent.
06You get a private link
By email, to a gallery of your photos. You open it with your SID. It expires after 30 days.
07Then we delete it
Your photos, face template and matches are deleted 30 days after your link is sent.

Your face template is biometric data, so we only use it with your explicit consent, and you can withdraw it at any time. The full details are in the privacy notice at the end of the form.

1Your details

First name *Last name *

Email *SID (optional)

2The photos we need

Good photos are the difference between finding you and missing you.

Just you in the photo — no one else
Your whole face visible and in focus
Mostly looking at the camera, plus one or two turned slightly left or right
Good light — daylight by a window is ideal
Recent — how you looked at the event
No sunglasses, caps, or hands over your face
No filters, heavy edits or blurry shots
No group photos, and no photos of a screen or print

5 photos without a mask *0/5

3Were you wearing a face mask in any of the event photos?

4Consent

I confirm that the photos I am uploading are of myself.I give my explicit consent for my photos to be processed with facial recognition software to find me in the event photos and videos, and for those photos and videos to be shared with me. How we use your photos

Your data & privacy (UK GDPR)

Who we are. [Data controller — organisation name] is the data controller. Contact: [privacy contact email].

What we collect. Your name, email address, SID and the photos you upload. From the photos, our software makes a numerical “face template” — this is biometric data, a special category of personal data under UK GDPR.

Why. Only to find you in the photos and videos from the event and share them with you. We do not use your photos for anything else, and we never use them to train AI models.

Lawful basis. Your explicit consent (UK GDPR Article 6(1)(a) and Article 9(2)(a)), given with the tick boxes on this form.

Where it is kept. Photos go from your phone to private storage in London (Vercel, UK region), are moved within minutes to a BAPS computer in London, and are then deleted from the cloud. Location data (GPS) is removed from your photos. Only the BAPS media team running the search can see them; they are not sold or shared with anyone else.

How long. Your photos and face template are deleted 30 days after we send you your matched photos.

Your rights. You can ask to see, correct or delete your data, and withdraw your consent at any time by emailing [privacy contact email]. If you withdraw, we stop processing and delete your photos and face template; this does not affect searches already made. You can also complain to the Information Commissioner’s Office (ico.org.uk).